Agency Project Coordinator Information

Thank you for being your agency's Project Coordinator!
Below you will find information about project registration, important dates, and all necessary forms. 

Important Dates
July 13-29 Agency Project Registration 
August 5-21 Volunteer Team Sign Up
September 10 Site Visit Complete/T-Shirt Pickup & BBQ
September 17 Day of Caring

Forms You Will Need

Agency Checklist 

Eligibility Requirements:

  • Have a representative from your agency attend a Day of Caring 2015 orientation.

  • Be registered and active on YouCanVolunteer.org on July 13, 2015 and maintain active status through Day of Caring on September 17, 2015.

  • Assign a project coordinator for your project. If your project(s) are at separate locations, assign a coordinator for each location. This project coordinator must be onsite during the project.

  • Carry adequate liability insurance.

 

Planning and Registering Your Project:

  • Plan meaningful project(s) for your agency to host that will last 3 ½ to 4 hours.

  • Have these details available at the time you register:

o   a short detailed description of your project

o   a catchy title with your agency name

o   number of volunteers needed to complete your project

o   agency coordinator name and e-mail

o   the project’s category (financial stability, school readiness, or youth success)

o   an alternative project for inclement weather conditions

o   any special requirements of volunteers

o   number of agency staff/volunteer participants at your agency and their T-shirt sizes

  • Plan a small presentation about your programs to share with your volunteers when they arrive at your worksite.

  • Complete your Project Registration by July 29, 2015.

 

Once Your Project is Registered:

  • Secure individual waiver and photo releases from each participant at your agency.

  • Purchase all supplies for your project.

  • Coordinate a site visit and go over the Site Visit Checklist with the business team leader who has chosen your project no later than September 10, 2015.

  • Attend the United Way of Yellowstone County Open House and turn in all individual release forms and pick up T-shirts on September 10, 2015 from 7:30 am to 5:00 pm at 2173 Overland Ave.

 

Day of Caring Schedule:

  • Attend the Day of Caring “kick-off” luncheon at the Shrine Auditorium 11:30-1:00pm.

  • Present your presentation about your programs to volunteers when they arrive and thank volunteers when they leave.

  • Provide any task and safety training to all volunteers prior to start of project.

  • Arrange refreshments for your team of volunteers.

For more information or questions, please contact:
Kayla Sather, Engagement Associate
(406)272-8511 ksather@uwyellowstone.org